Guidelines and Procedures

 

 

Guidelines, Procedures, and FAQs:

  1. What student clubs does COM currently offer?
    1. A list of current and recently active clubs can be found here.
  2. What is the difference between starting or creating a club and re-activating a club?
    1. Any club that has been inactive for more than two years or has never existed at COM is considered a new club.
    2. ALL clubs become inactive at the end of each semester and must be reactivated.
  3. How do I start a club and what are the requirements?
    1. You can find the steps and requirements for starting a club on the Student Clubs webpage. Important considerations are member GPA and enrollment, number of members, and proper completion of all required forms. All clubs must be in line with the College's mission and can be denied if this and/or other requirements are not met.
    2. All forms related to club initiation, events, and processes can be found on the Forms page. The three forms required to start a club are a club membership roster, club constitution, and the ASCOM agenda item request that needs to be submitted before the deadline stated on the form.
    3. All clubs must be officially acknowledged by the ASCOM Board during a regular meeting to be recognized as an official COM organization. This request for official acknowledgement, as well as for seed money of $100, is made using the ASCOM Meeting Agenda Item Request Form. You must be in attendance during the meeting and prepared to make a brief presentation.
  4. How do I reactivate a club and what are the requirements?
    1. You can find the steps and requirements for reactivating a club on the Student Clubs webpage. Important considerations are member GPA and enrollment, number of members, and proper completion of all required forms. Students interested in reactivating a club can contact the most recent advisor listed under the club information to confirm continued participation.
  5. How to get on the ASCOM meeting agenda and complete the form?
  6. How to schedule club activities and complete the form?
  7. What can be purchased using club funds, and delivery requirements?
  8. How to collect signatures of officers and advisors during remote instruction?
  9. How to get email approval of PR’s, Meeting Minutes and Activities Forms?
  10. What is a Purchase Requisition (PR) used for, and how to complete the form?
  11. Instructions to FILL, SAVE and SEND PDF documents.
  12. What are the posting guidelines?
  13. What are the food handling guidelines?